The first organizational meeting for NAMJAM by the vva Chapter 1076 will be held at the VFW
BASIC POST 3848 401 W. LAKE MEAD PKWY HENDERSON,NEVADA 89015 at 2 pm on Saturday October 10th 2015.
If you would like to volunteer to help please be there. We have A lot on information to go over and we have to start our committees below
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Veterans Memorial Park March 19, 2016 9 AM—7 PM
October 10 2015
Our 1st annual NAMJAM
Henderson, Boulder City NV. (2016 Benefit and Celebration are off and running. We are starting early to ensure
that all of our volunteer tasks are made easy as possible and we all have fun
doing it. We need to fill some empty volunteer slots for Committee Chairs,
Managers and volunteers. Please take a moment and read this and SIGN-UP!! This
is your VVA Chapter 17’s annual Fundraising event and we need all your support
behind it. Let’s get some new faces and give a break to the ones that have made
this event worthwhile.
Please select the committee(s) you want
to participate in:
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Accounting /
Budget & Administration – (min 3 committee people) This committee supports the GREEN ROOM, sets up and
maintains strict control of accountability of all funds. Ensures that
sufficient monetary funds are available in support of all of our sales
transactions. To track all donations, expenses and prepare a final accounting
report. The chair is xxxxxxx xxxx
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Concession stand /
booth space coordinator – (min
3 committee people). This committee ensures that all food, games and product
display vendors are assigned and placed correctly in their assigned slots. The
coordinator and staff will coordinate with the City of Tucson Parks and recreation management for
obtaining booths keys and comply with all directives. The committee will ensure that all vendors
have packets consisting of the park map, badges, location of their assigned
spot and vendor parking cards. Coordinate litter and cleanup crews.
The
chair is xxxxxxxx xxxx
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Beer Ticket Booth
Sales Manager – this booth generates the bulk of our
fundraiser, Staffing this booth, you have to part salesperson, pitch person and
a good knowledge of math comes in handy. Must be able to handle crowds and some
customer relations. All potential customers must be ID’d ensure they meet the drinking age requirement
(over 21 years of age) This year the selling of beer will start at 12 o’clock noon and end at 8 – 9 PM. This committee will need 6-8
volunteers. There will be security and police posted at this booth.
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Food Concession
booth manager – (min 6
– 9 volunteers) this is an important area of NAMJAM. The manager must feed the
volunteers and feed our hungry guests. On our 2005 NAMJAM event, we generated
over $2400 dollars in burgers, hot dogs, nacho’s and Chile. Our cost was $~800 dollars.
This year we will expand the menu to include taquitos. We will, with the help of our
fundraising committee, try to get as much food donated as possible
and purchase the rest. We
will have two concession booths reserved for us and should provide all the room
we need. One concession booth will be used for the feeding of the volunteers
and the other booth will sell food to our guests. A price list has been made
out of what we will charge for our
food products. (Subject to change). Xxxxx xxxxx &xxxxxxx, have volunteered to undertake this
awesome responsibility. This is a hard job and it will keep you moving, but to see the satisfied look on our guests makes it all worthwhile. If you want to assist xxxxx and xxxxx,
please contact them at: email address: just email them, At xxxxx@xxxx.com
Cell #’s
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Children
Activities Chairperson – this committee of
volunteers (5-8) will supervise and obtain the Jumping Castle(s) its
accessories, face painters, balloon artists and others deemed necessary to ensure that our
young visitors are entertained. Proper
supervisor of the young must
be observed at all times. There
will no charge for the use of the jumping castle(s). However, we will accept
donations to help defray expenses and this will be discussed with the
children’s committee. This committee is wide open and we are asking for
volunteers and a Chairperson. The hours of
operations should be from 12 o’clock
(noon) to 5:30 pm.
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ð Entertainment Director and staff - (min 5 committee people). This committee will provide
interactive entertainment that will ensure a constant sensory and a unique
viewing event. This committee will provide specific musical programming that
will appeal to our guests. The director will arrange for electrical need,
lighting, sound and audio systems, decorate and prepare the stage for the
performers. Nostalgic music of the 60’s and 70’s, Classic rock, Latino Rhythms
and music that will have mass appeal to our listening guests. This committee
will ensure that sufficient BACK-UP’S of other bands be available
in the event of cancellations of programs performers. In addition to planning
and scheduling all the event’s programming, they will develop and distribute
the event program flyers.
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At this time, our
Master of Ceremonies is – xxxxxxxx xxxxxx Director of Entertainment and
Stage Manager is xxxx xxxx, Asst stage manager is xxxx xxx and xxxxxx xxxxxx. The scheduling of the bands and acts is to be
done by d xxx xxxx, NAMJAM Las Vegas
Chairman, xxxxx xxxxx with the assistance of xxxx xxxxx and other volunteers if
needed. The information on this committee,
please contact: xx xxxx at email address: , cell # /
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Fundraiser
Committee - (min 10 committee people). This
committee is the heart of any fundraising event. This select group of
volunteers will have to think outside the box in order to generate funds. This
will entail the formation of multiple fundraisers such as the sale of raffle
tickets, obtaining sponsors, donation of food and refreshments to feed the
volunteers and requesting the donations of raffle items and so on. This
fundraising will continue on throughout the event, as raffle tickets will be
sold on a continuous basis. (EVERYONE
IS A FUNDRAISER) Got ideas??? Contact
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Membership
committee director - (min 4 committee
people). This committee oversees the VVA and AVVA membership. It will be the
committee’s responsibility to obtain new members and retain the old ones.
Incentives such as a free NAMJAM T-shirt or hats can be given for signing up
and becoming a VVA / AVVA member. This committee will oversee the lost and
found department and serve as an information booth for our guests. For
more information, contact:
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Museum Director /
Curator - (min 3 committee members + 10 people).
This is an important segment of NAMJAM and requires all the support of the
chapter. Efforts in this area require the set-up and the disassembly of a
medium size canvas tent, canopies, tables and the artifacts as directed by the
museum curator. For more information, contact
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NAMJAM Director of
Homeland Security - (min 3 committee
members + 20 volunteers or as many the directors may need). The director will
recruit a security force and coordinate with local law enforcement agencies for
the security of this event. Ensure that parking directions are adhered to and
arrange for transportation and parking for the elderly and handicapped Veterans
through the use of our available golf carts. Work with the Volunteer director
for further assistance in obtaining additional people power. Additional
instructions and information will be provided as needed by the NAMJAM Chairman.
For
more info contact
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NAMJAM Volunteer
Coordinator (min 4 committee members) – the
coordinator will recruit and compile a list of all volunteers and assign them
as needed. The Coordinator will work closely with the Security Director to
ensure enough volunteers are available to man all the stations and that all
volunteers are provided breaks as needed. The coordinator will provide meals,
refreshment tickets and ID badges to all volunteers as needed. The issuance of
NAMJAM Volunteer T-shirts will be determined by the coordinator of volunteers
and ensure that whomever deserves one WILL get one. The coordinator will select
the time of their issuance; along with their badges and meal tickets. Our
biggest concern in the use of volunteers will be in the area of serving the beer.
Time schedules must be worked out. (Suggest 2-3 hours max per volunteer) For more information contact , cell
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CHARITY MOTORCYCLE
POKER RUN –This portion of the NAMJAM event in
partners with “The One Hero At A Time” chairs are xxxxxx xxxxx
and xxxx xxxxxxxx and they will be working with their volunteers at NAMJAM, as
a starting point. They will coordinate and recruit volunteers to conduct the
Charity Poker Run. They will obtain all needed packets, material and
refreshments with assistance from the NAMJAM committee and select all poker run
stops. VVA 1076 chapter members can assist in any way possible to make our
first annual “Charity Poker Run”
a success. The chairs will work with the NAMJAM PSA committee to generate media
attention about the event. The directors will ensure that all safety guidelines
and procedures are enforced. For more information, contact
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Product sales
manager (min 5 committee members) The
PSM will conduct an inventory all NAMJAM patches, hats, T-shirts and other
items that will be sold and advise the budget director on items to be ordered
prior to NAMJAM. Upon completion of the event, an inventory must be conducted
and findings passed on to the budget director. All monies along with an
inventory of products sold must be sent to the Green Room for accountability. For
more Information please contact: , email
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Publicity -
PSA’s (min 4 committee members). The director and its
committee members must inform the community of this upcoming Patriotic Event.
They do this by using press releases to attract the visitors, banners, letter
campaigns, postcards, flyers, brochures, telephone calls and word of mouth.
Exposure is the key word and the media source of communications must be
utilized. This committee must develop print and media lists, help facilitate
media interviews and document publicity efforts. For more information, contact
IN OTHER WORDS – WE MUST ADVERTIST-ADVERTIST-ADVERTIST
